Telephonics Procurement Policy
At Telephonics, our procurement policy is to acquire all goods and services in accordance with the Purchase Order Terms and Conditions as listed below. Telephonics’ payment policy is net 60 after receipt of accepted goods. Shipping terms are Free on Board (FOB) destination.
1. Government (FFP)
2. Commercial (FFP)
3. Independent Contractors
4. Telephonics Supplementary Purchase Order and VCN Shipment Instructions
a. Form TCX1138
5. Telephonics Product Assurance Department, Supplier Quality Assurance Requirements
Certified Cost Or Pricing Data Policy
Telephonics fully complies with its obligations under the Federal Acquisitions Regulations and Defense Federal Acquisition Regulations (FAR/DFAR), including obtaining and analyzing supplier cost proposals, which must be supported by certified cost or pricing data. The entire supply chain is responsible for preparing and submitting an adequate proposal that supports certified cost and/or pricing data. Telephonics is committed to actively working with its supply chain in the development of skill sets to ensure the submission of adequate cost proposals.
View our recent supplier conference and workshop presentation to ensure awareness and full compliance with this policy.
It is Telephonics’ policy to continually improve our processes and standards to ensure that all delivered products meet or exceed our customers’ performance quality, on-time delivery and cost expectations. Telephonics understands the critical importance of, and maintains compliance with key quality standards and certifications, including AS9100 Revision C, ISO 9001:2008, CMMI Level 3, and IRIS.
Broker Parts and Counterfeit Parts Policy
To prevent the use and mitigate the risk of counterfeit parts, Telephonics procures parts and materials from OEMs/OCMs and authorized/franchised distributors.
In the event that electronic parts need to be procured from a non-franchised, independent distributor, Telephonics will use those listed on the Approved Supplier List (ASL). These independent distributors have been prequalified by the Defense Logistics Agency (DLA) and listed on the DLA’s Qualified Testing Suppliers List (QTSL) or Qualified Suppliers List of Distributors (QSLD).
In the event that parts need to be procured from an unapproved (non-ASL) source, Telephonics will notify and seek approval from the customer prior to use. The notification will include identification of the:
2. Non-approved source
3. Telephonics-approved test facility to be used to authenticate the part (this list is maintained via the ASL)
The process for selecting, testing and approving the use of broker parts is outlined in Telephonics’ policy.
According to Government and Industry Data Exchange Program (GIDEP) guidelines, safety or suspect part notifications of any kind shall be routed through a management review board for approval prior to releasing any notifications.
The Process Compliance and Auditing organization shall manage the escalation process.
Controlling Procedures - PAP9021, PAP9071
AS9102 First Article Inspection Policy
Telephonics complies with SAE AS9100 First Article Inspection (FAI) requirements. The forms and supporting documentation package for an item (part/assembly number), including the FAI results, shall be documented in a First Article Inspection Report (FAIR) in accordance with SAE AS9102 requirements.
When applicable, the specific items to be subjected to FAI, by part number and serial number, shall be specified within the FAI plan.
What items require an FAI?
1. Top assembly part numbers identified on the contract
2. Telephonics-designed subassemblies
3. Modifications to standard catalog hardware (as defined in AS9102), where only a partial FAI is required on the modifications
What items do NOT require a First Article?
Standard catalog hardware (parts and assemblies) does not require a FAI/FAIR
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Corrective Action Policy
All corrective actions received from external sources will be documented in Telephonics’ corrective action system within 48 hours of receipt.
Customer system corrective actions will be monitored and responses to the customer managed by the Property Classification and Accounting (PC&A) team.
A Failure Recording & Corrective Action System (FRACAS) system shall be implemented in support of root-cause and corrective actions.
Environmental, Health & Safety Policy
Telephonics is working toward implementing ISO 14001.
Telephonics is committed to operating in a manner that promotes environmental awareness, stewardship and safety for our employees, customers and surrounding communities, among others. To do this, Telephonics:
1. Conducts business activities in a manner consistent with sound health, safety and environmental practices
2. Complies with applicable health, safety and environmental laws and regulations
3. Commits to continuous improvement of our environmental management system
4. Strives to prevent pollution by conservation, recycling and waste reduction
5. Works with stakeholders on environmental protection activities
6. Establishes and maintains documented, measurable environmental objectives and targets
Controlling Procedure - Management Systems Manual