Supplier Policies

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Telephonics Procurement Policy

At Telephonics, our procurement policy is to acquire all goods and services in accordance with the Purchase Order Terms and Conditions as listed below. Telephonics’ payment policy is net 60 after receipt of accepted goods. Shipping terms are Free on Board (FOB) destination.

1. Government (FFP)

a. Form 1156A - 5/2017

2. Commercial (FFP)

a. Form F1190A - 5/2017

3. Independent Contractors

a. Form F1220 - 3/2016

4. Telephonics Supplementary Purchase Order and VCN Shipment Instructions

a. Form TCX1138 - 4/2020

5. Telephonics Product Assurance Department, Supplier Quality Assurance Requirements

a. Form PAF4021-1 - 2/2024

6. Supplier Requirements for the Preparation of AS9102

a. Form TCX9102 - 11/2020

Telephonics Combating Trafficking in Persons Compliance Policy

Telephonics supports the United States Government policy prohibiting trafficking in persons and trafficking-related activities. These include human trafficking and any form of forced labor.

View our recent combating trafficking in persons compliance policy.

Certified Cost Or Pricing Data Policy

Telephonics fully complies with its obligations under the Federal Acquisitions Regulations and Defense Federal Acquisition Regulations (FAR/DFAR), including obtaining and analyzing supplier cost proposals, which must be supported by certified cost or pricing data. The entire supply chain is responsible for preparing and submitting an adequate proposal that supports certified cost and/or pricing data. Telephonics is committed to actively working with its supply chain in the development of skill sets to ensure the submission of adequate cost proposals.

View our recent supplier conference and workshop presentation to ensure awareness and full compliance with this policy.

Quality Policy

It is Telephonics’ policy to continually improve our processes and standards to ensure that all delivered products meet or exceed our customers’ performance quality, on-time delivery and cost expectations. Telephonics understands the critical importance of, and maintains compliance with key quality standards and certifications, including AS9100 2016, ISO 9000 2015, CMMI Level 3, and IRIS.

Broker Parts and Counterfeit Parts Policy

To prevent the use and mitigate the risk of counterfeit parts, Telephonics procures parts and materials from OEMs/OCMs and authorized/franchised distributors.

In the event that electronic parts need to be procured from a non-franchised, independent distributor, Telephonics will use those listed on the Approved Supplier List (ASL). These independent distributors have been prequalified by the Defense Logistics Agency (DLA) and listed on the DLA’s Qualified Testing Suppliers List (QTSL) or Qualified Suppliers List of Distributors (QSLD).

In the event that parts need to be procured from an unapproved (non-ASL) source, Telephonics will notify and seek approval from the customer prior to use. The notification will include identification of the:

1. Part

2. Non-approved source

3. Telephonics-approved test facility to be used to authenticate the part (this list is maintained via the ASL)

The process for selecting, testing and approving the use of broker parts is outlined in Telephonics’ policy.

GIDEP Policy

As material purchases may be used for a US Government requirement, contractors shall, in accordance with FAR 52.246-26, screen Government-Industry Data Exchange Program (GIDEP) reports, available at, as a part of the Contractor's inspection system or program for the control of quality, to avoid the use and delivery of counterfeit or suspect counterfeit items or delivery of items that contain a major or critical nonconformance.

References: FAR 52.246-26, F1692

AS9102 First Article Inspection Policy

Telephonics complies with SAE AS9100 First Article Inspection (FAI) requirements. The forms and supporting documentation package for an item (part/assembly number), including the FAI results, shall be documented in a First Article Inspection Report (FAIR) in accordance with SAE AS9102 requirements.

When applicable, the specific items to be subjected to FAI, by part number and serial number, shall be specified within the FAI plan.

What items require an FAI?

1. Top assembly part numbers identified on the contract

2. Telephonics-designed subassemblies

3. Modifications to standard catalog hardware (as defined in AS9102), where only a partial FAI is required on the modifications

What items do NOT require a First Article?

Standard catalog hardware (parts and assemblies) does not require a FAI/FAIR

Click here for FAQs

Corrective Action Policy

All corrective actions received from external sources will be documented in Telephonics’ corrective action system within 48 hours of receipt.

Customer system corrective actions will be monitored and responses to the customer managed by the Property Classification and Accounting (PC&A) team.

A Failure Recording & Corrective Action System (FRACAS) system shall be implemented in support of root-cause and corrective actions.

Environmental, Health & Safety Policy

Telephonics is committed to operating in a manner that promotes environmental awareness, stewardship and safety for our employees, customers and surrounding communities, among others. To do this, Telephonics:

1. Conducts business activities in a manner consistent with sound health, safety and environmental practices

2. Complies with applicable health, safety and environmental laws and regulations

3. Commits to continuous improvement of our environmental management system

4. Strives to prevent pollution by conservation, recycling and waste reduction

5. Works with stakeholders on environmental protection activities

6. Establishes and maintains documented, measurable environmental objectives and targets

Controlling Procedure - Management Systems Manual